If you are a high school junior or senior, a parent, or a faculty member and prom night is on your agenda, you obviously want that night to a memorable one. Successful proms don’t just happen, however. They are the end result of months of fundraisers, plans, and hard work. There are some steps you can take, though, to ensure that your prom night is as wonderful as possible.
When prom committees first begin planning proms, they typically divide into groups that are responsible for various aspects that surround the planning of the big night. These might include committees such as fundraisers, decorations, refreshments, ticket sales, themes, chaperones, security, entertainment, clean-up, and other miscellaneous groups.
Each of these groups should have at least a couple of adults who are responsible for overseeing the students who are working in that particular committee. Most schools now require parental permission notes that signify each student has his or her parents’ permission to work on the prom, drive to the prom site, etc. This is basically a liability issue, but it is important.
Because you don’t want the prom site to become a teen hangout, where a lot of socializing but little actual work is going on, school administrators should require each head of a committee to have a detailed work schedule of who will be working and the time period they will be there, along with parental permission forms. There should be rules established ahead of time, including a rule that states if a student is not working in their designated area, they will be asked to leave or their parents will be called to pick them up.
The choosing of a theme can be a sticky subject because there will be so many individual preferences. There really isn’t any other way to choose than using some type of voting system among the students. Administration may call for theme suggestions over a period of a couple of days. Once that period has closed, the suggestions can be placed up for a vote.
If there are two suggestions that are close to the number of votes, there should be a run-off vote to determine the best theme. One important factor to keep in mind, however, is that administration should have the ability to veto any inappropriate themes before they are put to a vote.
Themes are often picked based on a particular song, and decorations are then designed to represent the words or ideas from that song. Once a theme is chosen, the students and adults can then begin searching for appropriate decorations.
Hopefully, the students have already done much of the fundraising ahead of time. There are so many fundraising opportunities, and these can include car washes and selling items such as magazines, candy, candles, etc. Some schools hold raffles, dinners, and benefit concerts to raise money.
Since schools must stay within a budget, students and adults should search for ways to use the money wisely. Another money source may be local businesses. Often businesses will donate money to help schools in various projects, and this might work for proms, also.
Decorations will not need to be in place until a day or two before the prom. If there are some things that can be made ahead of time, though, students can work on these. Refreshments do not have to be elaborate. Most prom couples will have already gone out to eat.
To keep it simple, plan on a few finger foods and some drinks, such as punch or soft drinks. Napkins can be embossed with the prom theme and date, and these make wonderful keepsakes of this special night.
When choosing a band or disc jockey, be sure that you hire one who has a good reputation for playing great music. This is not the time to try someone new! The photographer should also be experienced and reliable.
Finally, there should be plenty of chaperones and security in attendance and visible both inside and outside of the building. You want this wonderful night to be fun, but you also want it to be safe.Finally