Making a blank receipt form can be done in a few steps. Most programs have a basic command format so forms can be created and reprinted as needed, or spaces can be created in a pinch with the help of a copy machine. One thing to consider before printing is to set up a number system for your receipts. That reference number will be “gold” when filing and re-locating data in the future.
The final forms of each receipt can be printed twice (as duplicate slips) using carbon paper in-between. It can also be filled in on screen, saved, and a hard-copy made for the customer.
Open a blank document and re-format the page margins as follows:
Under “Format > Tabs” change the Tab Stop position to 0.3 inches; “Set” and then click “OK.”
Note: You can also set the page to allow for two or more per page. But watch the alignment with duplicate documents.
Reference (Ticket) Number:
Right-align the text on the page; Place the numerical reference number.
Center-align and type your name or business Name, Address, City and State and Zip Code in the next lines and your phone number below. Shrink the font to make room.
Note that if the alignment seems out of whack, print preview to double-check. Also, use the mouse to pull the document window in from the sides.
On the line below your phone number, right-align the text, shrink the font and write the word DATE. Type a colon and a space, then tab over two or three spaces, block the blank area with your mouse and click the “Underline” command.
On the samples I use, I’ve shrunk the font to 7-pts by deleting the size in the drop-down box, then entering “7” and then tap the “Enter” key.
Giving each line its deserved space type NAME: ADDRESS: C/S/Zip: PHONE:
After each colon, tab over several times to the page margin.
Place an extra space between each line.
Block the tabbed areas and click “Underline” again. *Another option is to keep the underline command active as you tab over, to see exactly where the lines end.
Above the enter key on the keyboard is the forward-slash symbol (” \ “). Press it along with the Shift key to insert a vertical marking (“ | ” or “VM”), also called a Vertical Slash. Then proceed with the word “Item” [tab over]:
VM “Q” (for Quantity [tab over])
VM “Price” [tab over]
As such: |Item |Q |Price |Total
Enlarge the font to make space for the handwritten details. Then insert a Vertical Marking (VM) [and tab over to align the cursor under “Q”]:
VM [tab over to align under “Price”]
VM [tab over to align under “Total”] tab over to the margin.
Then Enter to drop to the next line.
Use the same sequence to create the next line. Be sure that there are no extra spaces or tab spaces hanging over each line. Block the lines, left to right, to “Underline.”
Block these lines after a few are created, then Copy and Paste them below, and Paste again until you reach the number of lines desired.
Enter. Left-alignment, type the word “Notes” and decrease the font size.
Enter. Tab over several spaces to align the cursor under “Price” and type a vertical mark, then the word “Tax,” [tab over] VM, $ (dollar sign) [and then tab over to the margin].
Tab over several spaces to align the cursor under the “Price/Tax” column to write the word “TOTAL” [tab] VM, $ [tab] and underline as above.
Hint: Underline the “tax” and final “total” sequence, but not the “note” area to the left.
Drop one space, left-align, tab once and write, “Thank you!”
Block the “Item, Q, Price, Total” line to format the font to “Bold.”
Block the empty fields down to the word “Notes” and change to a lighter shade font color.